Sometimes it just never seems like there is enough time in the non profit world. With some focus and planning, this technique can help you keep your sanity and get your work done with gusto. Closely related to Parkinson’s Law (work will fit into the time that you allot it), this technique gets you productively working for 25 minutes and then taking a break. Pomodoro is the Italian word for tomatoes (what their cooking timers look like), it is based on the idea that frequent breaks improve mental agility

The method:

  • Break your work into 25 minute chunks and set clear goals.
  • Set a 25 minute timer
  • After 25 minutes take a 3-5 minute break
  • After 3-4 periods, take a 15-20 minute break
There are a number of tools if you search google including tomato timer and if you have a mac there is a pomodoro time app that goes directly on your desktop.
You can work on the same project for a few 25 minute time-frames. However, try to still break it down. For example, if you are writing a 1200 word blog, you could write at least 600 words for two sessions and in the 3rd session edit. You can make the goals as challenging as you want, but try to make it possible to finish within 25 minutes.
Overall, it is a great technique for overcoming procrastination and getting things done by breaking down tasks into bite-sized chunks. It can help you focus and you can set good, challenging goals
Added tip:
If it is a distraction, try to have a noise go off so you do not have to keep checking. You can also cover up your clock.